51福利/555 听听24 January 2014听听
Carlow
Street, London NW1 7LH, Tel. 020 7756 2500, www.ucu.org.uk
To听听听听听听听听听听听听听听听听听听 Branch and local association secretaries
Topic听听听听听听听听听听听听听 51福利 Congress, 29-30 May 2014: Registration and arrangements
Action听听听听听听听听听听听 Branch/LA secretaries are asked to register delegates attending Congress by the deadline of 25 April 2014 and pass relevant information on to delegates.
Summary 听听听听 Congress registration information听听 听听听听听听听听听
Contact听听听听听听听听听 Sue Bajwa, Conference Officer (sbajwa@ucu.org.uk)
51福利 ANNUAL CONGRESS, Thursday 29
May鈥揊riday 30 May,听听听
Manchester Central
DELEGATE REGISTRATION
Dear Colleague
1听听听听听听听 Congress Venue
51福利鈥檚 annual Congress will take place at the Manchester Central from Thursday 29 May to Friday 30 May. Congress and Sector Conference sessions will be held at this venue along with lunchtime and early evening fringe meetings.
2 DELEGATE REGISTRATION
Registration for Congress delegates is now open. On-line registration is available and delegates are encouraged to use on-line registration whenever possible.
Information about delegate entitlement for Congress and sector conference, and other documents relating to Congress, can be found at
3 Registration
Delegates can register on line by going to
and following the relevant link, or by going directly to:
Note: a separate on-line registration form exists for members who are attending in a capacity other than that of branch or regional committee delegate (such as NEC members, trustees, delegates or observers from other national committees). These members will be contacted directly with a link to an alternative form. If you require further information please contact Sue Bajwa.
Branch/LA secretaries or administrators can also register delegates. If registration is completed by someone other than the delegate, please ensure that all the required details are obtained in order to complete the registration.
Delegates will receive email confirmation to say that their registration has been received.
The deadline for registration is Friday 25 April 2014.听 This has been set in order for us to ensure that all hotel accommodation and other facilities can be booked and all delegates can be provided with all relevant information in advance of the event.听 Your co-operation in meeting all deadlines is very much appreciated.
Once registered, if delegates are unable to attend, individual delegates or LA/Branch secretaries are asked to cancel registration, by notifying Sue Bajwa, Conference Officer.
4 OBSERVERS
The NEC has reviewed the position in respect
of observers to Congress. This year, observer
places can only be considered for a member of a branch which cannot send a
delegate to Congress because they are a small branch, in an aggregation for
the purpose of Congress delegate entitlement, and another branch in their
aggregation is sending a delegate.听
Requests for observer places on this basis must also have the support of
the branch. For further details, please contact Sue Bajwa, Conference Officer.
There is no opportunity for observer places
(self-funded, branch-funded or centrally-funded) outside of these conditions.
5 SPECIFIC REQUIREMENTS
5.1
Dietary Requirements
Please give clear details on the
registration form if you have any particular dietary requirements (e.g.
vegan/halal/allergies etc), so that we can accommodate your requirements.
5.2
Access Requirements
If you have any specific access requirements
(e.g. hotel room near lift, documentation in Braille, audio loop, wheelchair
access etc) please provide us with full details on the relevant section of the
registration form to ensure that we can make suitable arrangements to
accommodate your requirements. Alternatively please contact Sue Bajwa,
Conference Officer.
5.3
Partner
Registration
If you intend for a partner to accompany
you, it is important that you give their details on the relevant section of the
registration form for 51福利 information only.
Members
must cover any costs incurred for partner accommodation and meals. You will be
required to settle any additional costs for partners directly with the hotel
prior to departure.听 Delegates鈥� partners have no right of access
to the conference.
6 ACCOMMODATION
All accommodation will be booked by 51福利 for delegates on bed and bed breakfast basis.听 Delegates will be asked to indicate their requirements for accommodation when they register to attend Congress, and no further action is required from delegates or branches to book accommodation.
As in
previous years, delegates from the same region will be put into the same hotel
where possible. 听Delegates are urged to register as early as possible
and no later than the 25 April deadline in order to assist us in
organising the accommodation in this way.
Delegates鈥� hotels will be confirmed by letter no more than two weeks ahead of Congress.听 However, an e-mail to confirm accommodation requests will be sent out soon after registration. If you have not received confirmation a few weeks after your registration please contact Sue Bajwa.
If you make a cancellation two weeks or more before Congress, it is
likely (but not certain) that we can make arrangements so as not to incur
accommodation costs. 听Cancellations made
less than two weeks before Congress will usually require the union to pay the
full cost of accommodation.
Hotels will usually request credit card details on arrival. This is the usual practice of many hotels as you will be charged for any extra costs incurred during your stay (e.g. newspapers/phone calls etc). Any hotel extras should be settled by delegates prior to departure and if not, will be invoiced to delegates by the hotel.听 Please also see the expenses section below.
7 EXPENSES including travel
Reasonable travel and subsistence expenses will be paid to cover costs necessarily incurred in attending Congress, including delegates鈥� travel from work or home addresses within the UK, the Channel Islands and the Isle of Man. These expenses will be met centrally by 51福利.听听 Receipts must be submitted in respect of all expenses claimed, whether travel or subsistence.听 An expenses claim form specific to Congress will be made available to delegates.
Hotel accommodation for delegates will be paid for directly by 51福利; other necessary subsistence costs (such as evening meals) will be reimbursed to delegates in accordance with the expense claim form.
Delegates are asked to minimise their expenses wherever possible, including booking advance travel tickets.
8 DELEGATE MAILING
Congress papers, including motions for debate, will be sent directly to registered delegates at least one week prior to the meeting. 听Delegates should provide, when registering, the address at which they wish to receive information relating to Congress (home or work).
9 CHILDCARE FACILITIES
A cr猫che/kids鈥� club will be provided during the hours of Congress Business and official fringe meetings, and there will be no charge for this facility. Please indicate on the registration form if you require this service, and the relevant forms will be sent out to you. Please make sure that we are notified of your requirements by the deadline of 25 April 2014.
Alternatively, members may claim a dependants' allowance to contribute to additional care expenses incurred directly in relation to attendance at Congress. Details of the scheme are available upon request from Sue Bajwa.
10 MEALS
Lunch will be provided for all delegates at the Congress venue.听 Evening meals will need to be paid for by delegates and claimed back after Congress.
11 FRINGE & SOCIAL EVENTS
A welcome reception will take place on the evening of Wednesday 28 May from 19:00 at the Manchester Central.听 Delegates must register for this reception in advance.
Fringe meetings will take place at lunchtimes and immediately after the close of Congress business, and a programme of official fringe meetings will be issued in due course.
12
COMMITMENT
TO ATTEND
By registering for this event, you are committing 51福利 to spend money in order to support your attendance. If you require hotel accommodation, 51福利 will need to pay for this in advance. 51福利 wants as many members as possible to participate in its events, but in doing so, urges members to give their full commitment to attend.
If, subsequent to your registration, unforeseen circumstances force you to cancel your attendance, please contact Sue Bajwa, as early as possible. Failure to either attend or cancel your booking will be reported to your branch or local association.
Early cancellation may allow another member to participate in your place, and will save the union鈥檚 resources.
13 FURTHER ENQUIRIES & CONTACT DETAILS
Congress arrangements: Sue Bajwa (sbajwa@ucu.org.uk)
Congress business: (motions, amendments and standing orders):
Kay Metcalfe, administrator, Constitutions & Committees (kmetcalfe@ucu.org.uk)